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DBS Checks

Do you need 1-9 DBS Checks?

If you require 1-9 DBS Checks please register for the Pay as you go service.  Please note, you must be an organisation to use this service.  Individuals can only currently apply for a basic DBS check (see below).

Do you need 10 or more DBS Checks?

If you require 10 or more DBS Checks please apply for the Multi-check service.  Click on the button, enter your details and we'll contact you to set everything up.

I want a DBS check for myself

Please note that standard and enhanced DBS checks can only be applied for by an employer or volunteer organisation. An individual is only able to request a basic DBS check on themselves. A self-employed person who is eligible for a standard or enhanced DBS check can ask the organisation that wishes to contract their services, to apply for their check. Alternatively, you can apply via a recruitment agency, your professional body or via Ofsted if appropriate.

Through our DBS partner, we offer an easy-to-use, fast and efficient disclosure and barring check (more commonly known as DBS) processing service. What's more, there is a helpline to guide you every step of the way.

Fast

  • Enhanced DBS checks can be approved within just 24hrs.
  • Fast, efficient and user friendly online system with same day processing.
  • The system validates data as the information is entered, with applicants being prompted to correct invalid information as they go. No missed fields, no mistakes and no returns.

Efficient

  • A user-friendly dashboard allows you to track your DBS applications, keeps you up to date on progress and sends notifications to you and your applicants at every stage.
  • The service takes away the administrative burden of DBS processing, freeing up essential resource.

Value for Money

The Disclosure and Barring Services fees for DBS checks are:

  • Standard - £23
  • Enhanced - £40
  • Volunteers - Free of charge

The admin fee for above is £6.50 + VAT

Friendly Advice

  • Dedicated helpline, staffed with extremely knowledgeable people who have been processing DBS checks for over 10 years.
  • Happy to offer advice and guidance to you and your applicants.
  • Our DBS Partner has been working closely with the Disclosure and Baring Services (DBS) – formerly the Criminal Records Bureau (CRB) since 2002 and has been operating as an umbrella body ever since.

FAQs

Can I request a DBS check for my staff member or volunteers?

Before applying for a DBS check, you are responsible for first making sure the job role is eligible:

View the DBS’s guidance on eligibility

The DBS have also created an online eligibility tool to identify roles or activities that could be eligible for a standard or enhanced DBS check. The eligibility tool is not intended to act as legal advice and doesn’t cover every role, so you are encouraged to read the guidance details on the above link in addition to using this tool.

https://www.gov.uk/find-out-dbs-check

What are the different types of DBS Check?

There are 4 types of check, as follows:

  1. a basic check, which shows unspent convictions and conditional cautions
  2. a standard check, which shows spent and unspent convictions, cautions, reprimands and final warnings
  3. an enhanced check, which shows the same as a standard check plus any information held by local police that’s considered relevant to the role
  4. an enhanced check with a check of the barred lists, which shows the same as an enhanced check plus whether the applicant is on the adults' barred list, children’s barred list or both

Applicants (job candidates) can’t do a standard or enhanced check on themselves - you will need to get an application form from the employer who asked you for a disclosure check.

Who needs a DBS check?

Disclosure and Barring Scheme changes came into effect on 10th September 2012. These include a scaling back on which positions now require and qualify for a DBS check.

These changes include:

  • A new definition of regulated activity, which has been changed to focus on work involving close and unsupervised contact with vulnerable groups including children
  • The removal of the term and category of controlled activity; thereby, unless a person has a role involving a regulated activity, they will no longer be eligible for a barred list check
  • A new minimum age (16) at which someone can apply for a DBS check
  • A more rigorous 'relevancy' test for when the police release information held locally on an enhanced DBS check

Full details on the changes to the Disclosure and Barring scheme are available here.

In practice, this means that DBS checks are required for unsupervised volunteers and staff involved with your organisation that have direct access to, or work directly with children or adults at risk.

The following list gives some examples of people who require a DBS check, but is by no means exhaustive:

Instructors, teachers, coaches, activity leaders, healthcare workers, dental staff, social work staff, child minders, unsupervised volunteers, anyone working in a school, nursery, children's home, childcare premises, anyone providing healthcare, personal care, or who assists with the managing of someones affairs or finances.

What does a DBS check cost?

The core Disclosure and Barring Service's processing fees for DBS checks are:

  • Standard - £23
  • Enhanced - £40
  • Volunteers - Free of charge

In addition to the above fees, there is an admin fee of £6.50 + VAT.

Please note that VAT is not charged on the core DBS fees.

For example, an enhanced check will cost a total of £47.80 (inc VAT of £1.30).

I am a childminder or a nanny , how can I apply for a DBS check?

You can apply for a DBS check via OfstedGo to the following DBS website for further guidance on how to apply : https://www.gov.uk/guidance/criminal-record-checks-for-childminders-and-childcare-workers

What is the DBS's definition of a "volunteer"?

The DBS checks are "free of charge" for volunteers who require a check, but only if the volunteer is:

"A person who is engaged in any activity which involves spending time, unpaid (except for travelling and other approved out-of-pocket expenses), doing something which aims to benefit someone (individuals or groups) other than or in addition to close relatives."

Some people can be referred to as volunteers, but do not actually meet the DBS's criteria to get a free check. This is because they may receive, or expect to receive, a benefit, such as remuneration or a credit towards a qualification. For example, students on training placement; people on work placements; foster parents/carers must pay for their checks.

What is the process for setting up a new account?

Registering is easy.

First your organisation needs to sign a contract, (either online or via hardcopy).

You'll  then need to send your policy documents on the Recruitment of Ex-Offenders and Secure Storage & Handling.

The contract is open ended, it does not tie you in to any minimum application volumes, there are no set-up charges and you can cancel at any point with a few days notice.

You'll then receive login details to process applications, a copy of their system user guide and the DBS Identification Document Guidelines.

How long does a DBS check take?

Enhanced Disclosures can come back within 24 hours, and 4 out of 5 of applications are completed within three days.

How long is a DBS check valid for?

Each DBS check will show the date on which it was printed.

DBS checks do not carry a pre-determined period of validity because a conviction or other matter could be recorded against the subject of the DBS check at any time after it is issued.

There is no official expiry date for a DBS check. Any information revealed on a certificate will be that held by police at the time the check was issued. You should check the date of issue on the certificate to decide whether to request a new one. If your employee has subscribed to the DBS Update Service you can, with their permission, request a Status check.

DBS checks are an important part of a rigorous recruitment process but are only accurate up to the date of the initial DBS certificate or status check.

In certain employment sectors a DBS check may be required periodically. You may be required by law to carry out a fresh check of the Independent Safeguarding Authority Childrens' and/or Adults' list in accordance with sector-specific guidance.

What is the DBS Update Service?

The DBS Update Service is a facility where an individual may choose to have their DBS Certificate kept up-to-date and take it with them from role to role (within the same workforce) where the same type and level of check is required.

Further details can be found here.

How do I check an applicant's ID documents?

Before you are able to request a DBS certificate, you must verify your applicant's identity by checking a number of original documents.

View the DBS's guidance on document checking

What are DBS Checks?

DBS (Disclosure and Barring Services) checks replaced Criminal Records Bureau (CRB) checks on 1st December 2012.  The Criminal Records Bureau (CRB) merged with the Independent Safeguarding Authority (ISA) becoming the Disclosure and Barring Service (DBS).

DBS was established under the Protection of Freedoms Act 2012 and is a Non-Departmental Public Body Sponsored by the Home Office.

Can I still get a CRB Check?

CRB Checks have been renamed to DBS Checks.  Please see the details for DBS Checks.

Is there a helpline?

Our DBS partner can be contacted on 0115 911 1177 between the hours of 08:30-17:00 Monday to Thursday and 08:30-16:30 on Fridays.  They'll be happy to help you with any queries.  If it's a new account enquiry, please quote CPCREFER.

Testimonials

The eSafeguarding system is fantastic, we wish we had signed up to this sooner.  We are really pleased with the system, it’s made a massive difference to us here and we have recommended the system to other colleges.

Esther Lynch, Leicester College

I have been using eSafeguarding for a year now and would recommend them to anyone who requires a DBS check. The process is very straight forward and self-explanatory.  Whenever I have had a problem, I have called the main number and someone picks up within 2 rings. The service on the phone is first class and nothing is too much trouble.

Emma Dozier, Holroyd Howe