Single Central Registers – Who needs to be included?

Ofsted have released an update to their School Inspection guidelines this month, which includes some clarification over who should be included on each school’s single central register (SCR).

A single central register should be used by every school to keep track of recruitment. The single central register should hold information such as DBS (formerly known as CRB) checks, as well as qualification checks, safeguarding training checks, eligibility to work in the UK and identity checks.

The update published by Ofsted clarifies expectations for the following groups of teaching staff:

  • Trainee teachers – If the trainee teacher is employed by the setting, school or college, they require the same checks under regulations as other staff and this should be included on the school’s SCR.
  • Fee-funded trainee teachers – If a trainee teacher is fee-funded, there is no requirement for schools to add their details to the SCR. However, schools are required to seek written confirmation from the training provider that checks have been carried out and the teacher is suitable to work with children.
  • Multi-academy trust (MAT) staff – Every member of staff working in a MAT must maintain an SCR. In the case of a MAT employing staff who are not assigned to an individual academy, these employees must be recorded on the SCR for each MAT they work in, alongside all other staff employed by the MAT and trustees.
  • Multi-academy trust (MAT) teaching staff – If teaching staff work across more than one academy in the MAT, they only need to be recorded on the SCR for the academy where they spend the most teaching time, or where they are recorded for pay and other purposes. The other academies this teacher works in will need to reference on their SCR that the individual’s record is held at ‘XX academy’.

Ofsted states in the update that the above clarifications will be included in their next update to ‘Inspecting safeguarding in early years, education and skills settings’ safeguarding guidance document.